The location, time and manner you hold your board meeting will have a significant impact on the quality of your meetings. Board members are volunteers, and they are also obligated to other obligations like full-time jobs and family obligations therefore it is crucial to think about their availability. The first step is to decide an appropriate date and time that will work for the majority of people on your board. You can use a tool like Doodle to ask your board members which timings work best for their needs. Make sure to consider holidays as well as other events that could affect availability.
Also, make sure that your meeting space is comfortable and accessible for every member of your Board. You will require enough space to accommodate the entire Board and to allow everyone to move freely. It is also important to provide enough seating for those attending remotely. It is also important to test the audiovisual equipment to ensure that it is working smoothly for your board members.
Once the meeting is scheduled, it’s important to create an agenda for the board members. A draft agenda will ensure that all the information you need to cover is included. It will also help to avoid any misunderstandings during the meeting.
The majority of your board meeting will be devoted to discussing strategies and reviewing future plans for your business. The meeting will be a discussion of the organization’s major achievements and milestones, as well as any areas that aren’t being met. Set the goals of your organization clearly and then work together on ways to achieve them with the assistance of your board.
