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A board meeting is an essential chance for your company to get strategic guidance from top executives. Although every board meeting is distinct, there are some common practices that can to make meetings more efficient and successful.
The presiding official opens the meeting at the appointed beginning time, and calls roll to make sure there is a quorum present. The board then goes over any unresolved items from the previous meeting. This can include the reports of committees and officers. If the report is an action recommendation, the board typically votes on the report. If not, the board could simply read the report to stay informed on developments.
Before moving to the next item, the board typically reviews minutes of the previous meeting. This helps the participants recall all the important decisions taken during the meeting. They can also view the outcomes of any changes made to the business plan and how decisions are implemented.
In this section, the directors review the financial statements of the current quarter as well as the projected figures for the future. They can discuss finances and decide whether to increase or retract plans. They can also make a vote on audited reports.
After review of the most important discussion of the meeting, the board may decide on any other motions of procedure prior to adjourning the meeting. They can, for example, approve the minutes or certify stock options granted. If there are any concerns or comments, they could be discussed in the next meeting. They may also be addressed outside of the meeting by email or phone, or any other method.
